A practical checklist

  1. Confirm the error from the original note, slip, or person who completed the job.
  2. Edit the affected detail on the original record rather than adding a duplicate activity.
  3. Explain the old value, corrected value, and reason if the change affects interpretation.
Illustrative recordA worked example

Harvest quantity changed from 18 t to 16 t after the final scale slip arrived. Notes retain “Corrected October 2: preliminary estimate 18 t replaced with scale weight 16 t, slip 219.” There is still one harvest entry.

What to avoid

A correction note is your own explanation, not a claim that the app provides a formal immutable audit trail. Keep required source documents separately.

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