A practical checklist

  1. Look for a supporting notebook, message, or source record with a confirmed date.
  2. Write the uncertainty and evidence basis in notes.
  3. Avoid presenting the date you attached the image as a confirmed date of the photographed condition.
Illustrative recordA worked example

Scouting notes: “Image supplied October 2; operator confirms it relates to September 29 visit. Original capture time unavailable.” The work date comes from the confirmed visit, not the later upload.

What to avoid

Do not invent a precise work date to fit an unexplained photo into the history. Preserve the image’s limits in your source records until the event is confirmed.

All record photos guides