Harvest records that make sense after the rush.

Record the amount for this entry

Decide whether each entry represents a load, a pass, or the day’s harvest from a field. State that choice in the notes and use it consistently. The important distinction is between an amount for one entry and a running total that already includes earlier entries.

For example, if you record 18 t for a first pass and 12 t for a second, those two entries describe 30 t combined. A later entry of “30 t total” would count the same crop again if all three numbers were added. Keep a summary separate from the individual quantities you plan to total.

Keep units consistent when comparing entries

Record the unit with every quantity. Tonnes, kilograms, pounds, bushels, and bales describe different measurements; their numbers cannot simply be added together. My Farm Assistant stores the quantity and unit you enter for each activity.

If you use different units, keep that distinction when reviewing the records. The journal does not automatically convert harvest amounts into a common unit or calculate yield. For units such as bales, add the context needed to understand what you counted, especially if sizes differ.

Label estimates and corrections

An estimate can be useful during the day as long as it is labeled. Put “Estimated amount” in the notes when a quantity is provisional. When you have the measurement you want to retain, update that entry and explain the correction if useful.

Do not create another full harvest entry merely to correct the amount for the same pass. That makes one job look like two. Retain any tickets or supporting documents in your existing record system and use a short reference in the activity notes if it helps connect them.

Identify partial fields and repeat harvests

A harvest date does not always mean the whole field is finished. Note which section was harvested and what remains. For crops with repeated picks or cuts, record each date and quantity separately and give the pass a recognizable description.

If several crops share a field, keep their quantities in separate entries. A mixed total is less useful when you later want to understand one crop’s harvest. Use the same crop names you used in your seeding and planting records.

Distinguish harvest quantity from yield

A harvest quantity is an amount collected. Yield relates that amount to the area it came from. If an entry covers only part of a field, the full field area does not describe the area harvested in that pass.

Before making your own yield calculation, check the harvested area, units, and which entries are included. My Farm Assistant keeps the field area and activity quantities; it does not automatically infer the area covered by each harvest entry.

Close out the day with a quick review

1. Check that each harvest entry belongs to the right field and date.
2. Confirm units and identify any quantities still estimated.
3. Remove accidental duplicates by reviewing the original work, not by guessing from totals.
4. Read notes for unfinished areas or another pass still to come.
5. When using mobile, reconnect and check that pending changes have synced.

You can keep these records in the field activity log alongside planting and other work. That gives the harvest a place in the field’s full history.